The purpose of the harmonized reporting template, also called ‘8+3 template’, is to standardize, simplify and harmonize the reporting of humanitarian projects and programs. The template is desigend to cover the full range of humanitarian activities, from short-term projects to multi-annual programs. The more donors and partners use this template, the greater the effects of a reduced workload. The 8+3 template has three main sections: The first section provides basic administrative information about the project/program. The second section contains the eight questions that capture the most important aspects of the project/program. The third section contains a selection of additional questions that allow capturing more specific aspects donors may require. Up to three such additional questions can be chosen.
In line with the Grand Bargain commitment to simplify and harmonize reporting requirements, the German Federal Foreign Office (GFFO), the Global Public Policy Institute (GPPi) and ICVA developed a simplified reporting template – called the “8+3 template” – in 2017. Based on common reporting practices, it contains of up to 8 “core” questions and up to 3 “additional” questions, hence its name, and seeks to reduce the often large investments of time and resources needed to complete reports.
As part of the Grand Bargain, donors committed to making humanitarian assistance less bureaucratic by harmonizing and simplifying their reporting requirements. To this end, a short, unified reporting template was developed, called the the harmonized reporting template or the ‘8+3 Template’ due to the maximum number of questions that should be asked. This guidance is intended to assist primarily donors but also partners in using the 8+3 template. It contains good practice examples, as well as guidance on how to adapt the template for progress reports, final reports, and reporting on programs. Its aim is to support efficient reporting without compromising the information needs donors have.