Fostering NGO's and frontline responders' engagement

VOICE

The 10 Grand Bargain workstreams

Greater Transparency
More support and funding tools to local and national responders
Increase the use and coordination of cash-based programming
Reduce Duplication and Management costs with periodic functional reviews
Improve Joint and Impartial Needs Assessments
A Participation Revolution: include people receiving aid in making the decisions which affect their lives
Increase collaborative humanitarian multi-year planning and funding
Reduce the earmarking of donor contributions
Harmonize and simplify reporting requirements
Enhance engagement between humanitarian and development actors

Reduce Duplication and Management costs with periodic functional reviews

Aid organisations and donors commit to:

  1. Reduce the costs and measure the gained efficiencies of delivering assistance with technology (including green) and innovation. Aid organisations will provide the detailed steps to be taken by the end of 2017.
Examples where use of technology can be expanded:
  • Mobile technology for needs assessments/post-distribution monitoring;
  • Digital platforms and mobile devices for financial transactions;
  • Communication with affected people via call centres and other feedback mechanisms such as SMS text messaging;
  • Biometrics; and • Sustainable energy.
  1. Harmonise partnership agreements and share partner assessment information as well as data about affected     people, after data protection safeguards have been met by the end of 2017, in order to save time and avoid duplication in operations.

The co-conveners: UNHCR and Japan
NGOs co-champion: Norwegian Refugee Council
Helpful contacts: Luca Peciarolo
 Official IASC page on this workstream available here

Main progress in the last 2 years:

Reduce duplication and management costs with periodic functional reviews has had promising steps, especially due to NGO-led initiatives, on the harmonization of partnership agreements, joint logistics and procurement procedures and transparent and comparable cost structures. According to the annual independent report (2018), the progress is uneven and on the donors’ front, there has been evident reluctance to move to joint performance reviews and to reduce assessments. The power to make systemic progress on this commitment lies at the highest political level. However, this workstream has seen important overlaps and engagement with others such as Workstream 9 on reporting requirements, allowing for a more complementary work and for more opportunities to reduce financial reporting burdens.

Why should you engage?

Having a common system in place in the humanitarian sector for cost classification and financial reporting template allows for a greater efficiency and reduce management costs for commonly required goods and services. It has the potential to reduce the time spent on meeting numerous individual financial budgeting and reporting requirements.

How can you engage?

  • Develop concrete suggestions for a harmonised system for cost classification and financial reporting and ensure the buy-in from donors, UN, and NGOs;
  • Engage with the commitments of workstream 9 on harmonization  of  reporting  and  with  workstream 1  on transparency;
  • Find functional connections with other existing processes such as the UN Procurement Network, UN Data Cube, MOPAN and GHD;
  • Pilot the methodology and share lessons learned and good practices;
  • Take part in NGO working groups to further refine the tools and is proactively engaging interested stakeholders on the possibility of launching a pilot

 


 

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